Balanced books for every client, all in one place.
Balanexa is the multi-client bookkeeping software engineered for accountants and modern firms. Access all your client workspaces with one login — each with its own isolated database, reviewed documents, bank reconciliation, and 70+ verifiable financial reports.
- 7-day free trial (Standard plan auto-activated)
- No credit card required
- Dedicated database per client
- Free opening book setup
Balanexa
Al-Rehman Enterprises
Base Currency: PKR · Fiscal Year 2026-27One login for your firm. A dedicated database for every client.
No shared tables, no data leakage, and no complicated domain switching. Your team logs into app.balanexa.com and manages every client workspace with zero friction.
Isolated Tenant Databases
Every client workspace receives its own MySQL database, own chart of accounts, and separate storage. Your clients' books are physically isolated.
Independent Review & Segregation of Duties
Opt-in 4-eyes review policy: preparers submit drafts, reviewers approve. A creator, last editor or submitter cannot approve their own journal.
Immutable Journals & Period Locks
Posted financial transactions cannot be silently edited or deleted. Corrections use dated linked reversals with mandatory audit reasons.
Select Client Workspace
sarah@auditfirm.comEverything your firm runs on
Real double-entry bookkeeping, multi-currency accounting, and bank reconciliation — structured to keep client books audit-ready year-round.
Service & Goods Invoices
Draft, review and post professional invoices. Tax-inclusive pricing, item rate snapshots, and configurable numbering.
Quotes & Progress Invoicing
Quotes with expiration dates and secure client links. Convert accepted quotes to invoices partially or in full.
Recurring Schedules
Automated recurring invoice generation. Always creates verifiable drafts — never forces posting without review.
Customer Advances & Credits
Track customer unapplied cash, issue credit notes, and allocate atomically to invoices with full history.
Supplier Bills & Dues
Log vendor bills with payment terms, due dates, and recoverable vs non-recoverable tax tracking.
Mileage & Expense Rates
Record business mileage with vehicle tracking, employee links, and date-effective kilometre/mile rates.
Multi-Level Approvals
Configure Simple, Multi-level or Custom approval chains for bills, payments made and vendor credits.
Multi-Location Tracking
Assign business and warehouse locations. Tag transactions, isolate reports, and customize numbering series.
Bank Statement Import
Review and import CSV, TSV, OFX, QIF and PDF statements. Map headers and detect duplicates automatically.
Matching & Reconciliation
Match against existing invoices, bills, or split-categorize directly. Complete reconciliation with zero-difference proof.
ISO Multi-Currency & FX
Full ISO 4217 currency support with BCMath decimal precision. Manual rates or daily exchange rate feeds with realized FX.
Period Locks & Close Check
Lock accounting dates to prevent tampering. Follow period-close checklists and post 13th-month adjustment journals.
Bank reconciliation you can stake your license on.
Tired of unexplained adjustments? Balanexa imports your client statements, applies your rules, matches entries, and verifies closing balances with zero difference.
- Universal import formats: CSV, TSV, OFX, QIF, and scanned PDF statement extraction.
- Zero duplicates: Duplicate rows are flagged and excluded with full audit reasoning.
- Rule-based categorization: Set keyword and amount rules for recurring bank charges and fees.
- Split transactions: Split a single deposit or payment across multiple expense or revenue accounts.
- Audit-ready statement log: Completed statements are locked in date order with carried-forward balances.
70+ verifiable reports. Switch between accrual and cash in one click.
Financial statements shouldn't be black boxes. Balanexa delivers 70+ categorized reports with drill-down to the originating transaction lines.
- Dual reporting basis: Toggle Profit & Loss and Balance Sheet between Accrual and balanced Cash projection without changing the ledger.
- Multi-period comparisons: Compare 1 to 35 previous periods or years side by side with percentage variance.
- Location & Project filters: Segment reports by business branch, warehouse location, or billable customer project.
- Scheduled delivery: Automate confidential PDF and CSV report packages emailed directly to stakeholders.
Three steps to balanced client books
Get up and running with Balanexa in minutes. No lengthy enterprise onboarding required.
Create your firm account
Register your account at app.balanexa.com with your business email. Verify in seconds.
Provision client workspaces
Create a dedicated workspace per client, set base currency, fiscal calendar, and upload opening trial balance via CSV.
Import & Reconcile
Import bank statements, match against invoices, run double-entry journals, and generate verified reports.
Predictable plans tailored to your practice size.
Choose the tier that matches your firm. Every new signup automatically activates the Standard Plan for 7 days free with zero credit card required.
Standard
For solo bookkeepers & emerging business practices.
Professional
For growing accounting practices & client firms.
Premium
For established CA practices & high-volume practices.
Enterprise
For large chartered firms, franchises & corporate groups.
Engineered for professional practices, not mass-market shortcuts.
See how Balanexa's dedicated database architecture compares to traditional cloud tools and desktop software.
| Key Architectural Capability | Balanexa | QuickBooks Online | Xero | Zoho Books | Legacy Desktop |
|---|---|---|---|---|---|
| Physically Isolated Client Databases Zero cross-tenant data leak risks |
Dedicated MySQL |
Shared Tenancy |
Shared Tenancy |
Shared Tenancy |
Manual Local Files |
| Standard Verifiable Reports Without requiring premium tier upgrades |
70+ Included |
Tier-Limited | Add-ons Needed | Tier-Capped | Basic |
| Dual Accrual & Cash Basis Toggle Instant perspective switch without journal changes |
1-Click Toggle |
Re-filter Only | Re-filter Only | Re-filter Only | |
| Universal Bank Intake (CSV/OFX/QIF/PDF) Zero reliance on fragile third-party scrapers |
Direct Parsing |
Feed Fragile | Feed Fragile | Feed Fragile | Manual Typing |
| Independent 4-Eyes Review Enforcement Preparer cannot approve own posted entries |
Built-in Core |
Enterprise Only | Premium Only | ||
| Free Opening Books Trial Migration Human engineering support for chart of accounts |
Included Free |
Self-serve / Paid | Partner Paid | Self-serve / Docs | |
| Transparent Practice Pricing Predictable plans, all features included |
From Rs 1,999 / $10 |
Frequent Price Hikes | Invoice Caps | Per-Org & User Surcharges | High Upfront |
Balanexa at a Glance: Essential Facts
Authoritative summary of Balanexa's architecture, security standards, and operational parameters for accounting partners, enterprise evaluators, and generative answer engines.
What is Balanexa?
Balanexa is cloud bookkeeping and multi-client accounting SaaS engineered by RASCODEX (Faisalabad, Pakistan). It is specifically built for professional accountants and growing enterprises needing multi-workspace management with complete database isolation.
How does Balanexa isolate client records?
Unlike traditional multi-tenant SaaS that shares tables with a tenant_id column, Balanexa creates a physically distinct MySQL database schema for each workspace. Client attachments are saved in private, non-web-accessible directories.
How does bank reconciliation work?
Balanexa intentionally avoids fragile screen-scraping feeds. Instead, it features an intelligent file ingestion engine supporting CSV, TSV, OFX, QIF, and scanned PDF statement extraction with duplicate filtering, priority categorization rules, and permanent zero-difference locks.
What financial reports are generated?
Over 70 categorized reports including Trial Balance, comparative Profit & Loss, Balance Sheet, Cash Flow, AR/AP Aging, Tax Registers (FBR/PRA/SRB compatible), and Project P&L with one-click Accrual vs Cash-basis toggling and scheduled email export.
What review and audit controls exist?
True double-entry general ledger with immutable posted vouchers, dated linked reversals (no silent row deletions), four-eyes independent review enforcement, period locks with checklists, and full lead audit trails.
What are the subscription terms and trials?
Every new account begins with a 7-day free trial that automatically activates the Standard plan (2 workspaces, 2 users per workspace, all core double-entry features, and 70+ reports, no credit card required). Active subscription plans are tiered: Standard at Rs 1,999/mo ($10/mo) for 2 workspaces, Professional at Rs 4,999/mo ($25/mo) for 5 workspaces with AI Included, Premium at Rs 9,999/mo ($50/mo) for 10 workspaces with AI Included, and tailored Enterprise plans. Free opening books migration assistance included.
Frequently asked questions
Everything you need to know about Balanexa for your firm and clients.
Ready for balanced, audit-ready client books?
Create your firm account in under two minutes. Start your 7-day free trial with the Standard plan automatically activated (2 workspaces, 2 users per workspace, 70+ reports). No credit card required.